Building Your First Schedule

Modified on: Tue, 6 Jun, 2017 at 11:12 AM

In This Article:

  1. Overview
  2. STEP 1: Build with Drag & Drop
  3. STEP 2: Edit Schedule Items
  4. STEP 3: Save & Transfer Your Schedule
  5. STEP 4: Present Your Schedule


The Schedule Area in EasyWorship allows you to build a playlist or "set list" of items you want to present during your worship service (e.g., songs with backgrounds, scriptures, PPT slides for the sermon, live camera feeds, a mini-movie for offering or a sermon illustration, a website, and lots of other options). This article will introduce you to the basics of how to build your first Schedule, how to edit and re-order the items within the Schedule, and how to save it as a file so that it can be shared with other users.

To get started, let's add some items to the Schedule Area.

STEP 1: Build with Drag & Drop

Add Items

Adding items to your Schedule is as easy as dragging and dropping a song, scripture, media item or presentation from the Resource Area below to the Schedule Area. Try adding a few items to your Schedule.


  1. Let's say you want to start your next service with a mini-movie opener. To add a mini-movie, go the Resource Area and click the Media tab.
  2. Select Videos from the list on the left.
  3. Click the + (add) button below, search for your mini-movie file, then click Open to add the file to your Resource Library.
  4. Now, just drag-and-drop the video file from the Resource Area to your new Schedule.

Adding more items to your Schedule is just as easy. To learn more, see Add a Song or Add a Scripture.

Re-Order Items

Drag-and-drop Schedule items around to re-order your set list.

Customize Your View

Customize the icons in the Schedule Area as small, medium, large or list view. Just click the drop down arrow at the top of the Schedule Area and use the slider to customize the icon view.

Assign a Background or Audio to Songs

It's easy to add a background, camera feed, or audio track to your song slides.

  1. Click on the Media tab in the Resource Area.
  2. Select Videos, Images, Feeds, or Audio from the left.
  3. Click on an item from the Resource List Area on the right and drag-and-drop it on top of a song in the Schedule Area. That item has now been assigned to the song in the Schedule. The song's master thumbnail in the Resource Area will reflect your changes. (You can assign audio to a slide or song even if you have already have a background assigned to it.).

You can also assign a background or audio to an individual slide within a group of slides.

  1. Click on the arrow next to the song slide in the Schedule Area.The slides will expand so that you can see each individual slide for the song.
  2. Now, drag-and-drop a media item to an individual slide.

Dragging a media item onto the master slide of a song will apply the background to all slides, even slides that already have a background assigned to them. (For more about customizing slides, see Customize Song Slides).

NOTE: If you want to use the same background for all songs, you can set a default background. In the Resource Area, right-click on any media item and click Set Default, then select Song Background.

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Creating Announcement Loops

Announcement loops can be created in EasyWorship or in PowerPoint and loaded into the presentations tab. The announcement loop will be added to the Schedule from the Presentations tab where all EasyWorship Presentations and PowerPoint slideshows are stored.

For more information on how to create announcement loops, Announcement Loops.

STEP 2: Edit Schedule Items

To modify a song, scripture or presentation that is already in the Schedule Area:

  1. Right-click on the item in the Schedule.
  2. Select Edit Item.
  3. When the Editor Window appears, make the changes that are needed.
  4. Click OK to save the changes to the Schedule.

Add a Note or Reminder to a Schedule Item

If you want your tech team or a volunteer user to know something about a particular Schedule Item, just add a note to it. It takes seconds to create, and will appear under the item name in the Schedule Area.

  1. Right-click on any item in the Schedule Area.
  2. Select the option to Edit Notes. The Notes field will now contain a blinking cursor.
  3. Type a note or reminder.
  4. Click outside the Notes field to save the note to that item.

STEP 3: Save & Transfer Your Schedule

You'll want to save your Schedule at some point. Maybe you need to email your Schedule file to someone, or save it to a memory stick or cloud service. No matter what you need to do with your new Schedule file, follow these steps to get started.

  1. Click the Save icon in the main toolbar.
  2. OR click File in EasyWorship's main menu and select the option to Save Schedule.
  3. Name your Schedule file and click Save.

NOTE: EasyWorship will save your new Schedule file to a default location. If you would like to save to another location (e.g., memory stick), be sure to navigate to that location before clicking the Save button.

Everything you add to the Schedule will be packed into the Schedule when you save it...all in one file. Simple! It's an easy way to take one file to another computer and open it to start your worship service.

Open & Use an Existing Schedule

If you want to use a Schedule file you've received from someone else, it's easy to get content from the Schedule to the screen.

  1. Click the Open icon in the main toolbar.
  2. OR click File in EasyWorship's main menu and select the option to Open Schedule.
  3. Navigate to the Schedule File and click Open.
  4. When the Schedule opens in EasyWorship, select an item in the Schedule Are and click Go Live  . EasyWorship automatically selects the next item in the Schedule so all you need to do is click Go Live again to send the next item to the screen. If you don't see the item on the live screen, make sure you've clicked the Live button t2.png on the far right of the main menu.

STEP 4: Present Your Schedule

  1. Select the first item in the Schedule and click the Go Live button t1.png on the toolbar. If you don't see the item on the live screen, make sure you've clicked the Live button t2.png on the far right of the main menu.
  2. When you are ready to send the next item to the screen click Go Live again.

Using Logo, Black, Clear


Logo Button

At the beginning or end of a presentation, you might want to display a generic logo or title screen. The Logo button allows you to quickly display an image (or video) that has been assigned as the logo background. Here's how to assign an image as the logo:

  1. In the Resource Area, click on the Media tab, select Images from the Resource Library on the left.
  2. Right-click the image in the Resource List Area to the right.
  3. Select Set as Default and then click Logo Background.

Black Button

Mistakes happen. When you need a quick save, the Black button is a quick and easy way to transition the entire screen to black.

Clear Button

The Clear button removes text from the screen while leaving the background running.

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